About Keplar

Modules and Functionalities

Organization Structure - Design, Manage, and Optimize Your Workforce Structure

The Organization Structure module visually represents the company's hierarchy, defining departments, roles, and reporting relationships. It clarifies roles, streamlines communication, and improves workflow management. This module enables you to:

• Define Business Units – Clearly structure departments, divisions, or branches
• Manage Designations & Roles – Establish job titles, levels, and responsibilities
• Track Staff Positions & Appointments – Assign, promote, and monitor employee roles
• Control Quota – Streamline staffing quota and organizational changes

Personal Information Management - Your Secure, Centralized Hub for Employee Data Management

The Personal Information Module (PIM) in Keplar is designed to centralize and manage employee data, ensuring compliance with data protection regulations. It allows HR administrators to securely store and update personal details such as contact information, employment history, emergency contacts, visa/work permit of foreign workers and other relevant employee records.

• Comprehensive Employee Profiles – Store and manage contact details, employment history, qualifications, and more in one secure location
• Visa & Work Permit Tracking – Effortlessly monitor expiry dates and compliance status for foreign workers

Transaction Management - Streamline HR Moves, Changes, and Compliance – All in One Place

The Transaction module in HR software records and manages employee actions like promotions, department transfers, disciplinary actions and other HR related transactions, ensuring efficient tracking and compliance.

• Movement Tracking – Log promotions, department transfers, and role changes with audit-ready records
• Disciplinary Action Management – Document incidents, warnings, and resolutions in a secure, confidential system
• Compliance Safeguards – Built-in checks for Maldives labor law requirements at every step
• Reporting & Analytics – Generate instant reports on transaction trends, turnover hotspots, and policy compliance

Attendance & Time Management - Smart Workforce Tracking

The Attendance & Time module manages employee work hours, attendance, allowing users to create various types of duty rosters, processing duty schedules for the staff. It also handles time amendments, overtime requests and approvals, ensuring accurate payroll and compliance with company policies.

• Flexible Roster Builder – Create any shift type (fixed, rotating, prayer based) with drag-and-drop simplicity
• Real-Time Attendance Tracking – Supports biometric, mobile check-in, and geo-fenced clock-ins
• Overtime Management – Pre-authorize, claim, approve, and auto-calculate OT with policy guardrails
• Time Amendment Logs – Correct discrepancies with audit trails to prevent payroll errors

Leave Management - Streamline Leave Requests, Approvals & Workforce Planning

The Leave Management module simplifies the process of managing employee leaves, enabling employees to submit requests for various leave types (e.g., annual leave, sick leave, maternity leave). It handles the leave approval flow, tracks balances of the various leaves, and ensures compliance with company policies and labor laws. Managers can easily monitor leave schedules, prevent overlaps, and generate reports for better planning and workforce management.

• Multi-Lease Type Support - Manage annual, sick, maternity/paternity, unpaid & custom leave types in one system
• Intuitive Self-Service - Employees submit requests in seconds via desktop or mobile app
• Smart Approval Workflows - Route requests based on department, leave type or seniority
• Real-Time Balance Tracking - Automatic updates of remaining leave entitlements
• Advanced Reporting - Generate insights on leave patterns, department trends & absenteeism

Payroll Management - Precision Payroll Processing – Automated, Compliant & Error-Free

The Payroll Management module automates salary calculations. Custom formulas for allowances can be set, and staff loans can be managed through the module. It generates pay slips, payroll sheets, bank sheets and maintains payroll records, and offers various other reports, integrating with attendance data to enhance efficiency and reduce errors.

• Automated Salary Calculations – Process salaries with custom formulas for allowances, deductions, and overtime
• Staff Loan Management – Track and deduct employee loans seamlessly with automated repayment schedules
• Comprehensive Payroll Records – Maintain a secure, auditable history of all payroll transactions
• Multi-Format Outputs – Generate pay slips, payroll sheets, bank transfer files, and custom reports in one click
• Advanced Reporting - Generate Bank sheets, Pension and Withholding tax reports and SAP reports

Authentication, Supervision and Workflow - Secure Access, Smart Approvals & Seamless HR Operations

The Authentication, Supervision, and Workflow module manages user access and permissions within the HR system, ensuring secure authentication for different user roles. It facilitates the oversight of HR processes and approvals, streamlining workflows to enhance efficiency and compliance.

• Role-Based Access Control (RBAC) – Define precise permissions for HR admins, managers, and employees
• Custom Approval Workflows – Automate HR processes like leave, promotions, or policy exceptions
• Audit Trails & Compliance Logs – Track every action with timestamped, tamper-proof records
• Real-Time Supervision Dashboard – Monitor pending approvals, bottlenecks, and process statuses
• Seamless System Integration – Works with all Keplar modules for end-to-end workflow automation

Staff Self Service - Empower Your Workforce with 24/7 Access to Their HR Data

Keplar’s Staff Self-Service Module puts employees in control of their personal HR information through an intuitive portal – reducing HR workload while boosting transparency and engagement.

• Personal Attendance & Time Tracking – View real-time attendance records and shift schedules, OT, breaks etc
• Leave Management – Submit leave requests (annual, sick, emergency) and track approval status and monitor leave balances
• Payroll Transparency - View/download digital pay slips, track salary deductions, bonuses etc
• Loan Management - View active loan balances and check repayment schedules
• Profile Management - view personal information, personal file with all related documents and employment history

Keplar Mobile Application - Your HR Powerhouse – Now in Your Pocket!

Experience the future of HR management with the Keplar Mobile App – bringing the full power of Maldives' leading HR platform to your iOS or Android device. Designed for employees, managers, and HR professionals, our app delivers seamless, secure, and smart HR access anytime, anywhere.

• Check Attendance & Duty – Real-time updates on your schedule
• Apply for Leave in Seconds – No more paperwork or back-and-forth emails
• View Payslips & Loans – Salary details at your fingertips
• Approve Requests on the Go – Leave, OT, and more with one click
• Monitor Team Availability – Avoid staffing gaps with the roster planner
• Instant Notifications – Stay updated on requests and approvals
• Geo-Checkin – Geo-fence support